Country: Philippines
Closing date: 10 May 2019
FOR PHILIPPINES NATIONAL ONLY
ARE YOU THE RIGHT PERSON FOR THIS EXCITING ROLE?
THE ORGANISATION
Oxfam is a vibrant global movement of passionate, dedicated people fighting poverty together. People power drives everything we do. From saving lives and developing projects that put poor people in charge of their lives and livelihoods, to campaigning for change that lasts. That’s Oxfam in action. If you share this vision and commitment, then you are exactly who we are looking for.
Working with us is so much more than having an eight-to-five job. As an employee, you are joining a team of professionals in more than 90 countries in the world who are all committed to delivering lasting change to end world poverty and injustice. Working for Oxfam will give you opportunities to enrich your career across different programmes and focus areas. Thousands of people have already joined and have committed their time, talents and expertise to change lives around the world. Now, we're challenging you to contribute yours.
BENEFITS:
Oxfam offers staff a comprehensive benefits package including medical cover, life insurance, provident fund, different kind of leaves and lot of learning and development opportunities.
KEY RESPONSIBILITIES:
A. Financial Management & Reporting
- Manages Country Program’s financial activities in line with the Oxfam’s policies and procedures and legal and statutory requirements in Philippines. Managed our outsourced firm in smooth running of financial operations and activities
- Develops financial analysis tools to assist in the management and monitoring of budgets vs expenditure
- Periodically reviews actual vs budget variances, analyses trends, identifies areas of concern and risks, follows up on all budget variance queries with the budget holders, and provides financial management advice about resource utilization and underlying budget forecasts
- Ensures that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including cash flow management and control, expenditure procedures and partners grant management
- Responsible for planning, preparation, and execution of annual budgeting and financial year-end processes for the Country Program. Ensures that submission of annual budget and year-end returns are in line with corporate requirements and standards
- Contributes to the development of funding proposals
- Reviews and verifies monthly / quarterly account returns and balance sheet reconciliations for the Country Program. Ensures appropriate course of action is followed to address significant/extraordinary movements in asset and liability accounts and to adjust any outstanding balances
- Reviews and verifies donor financial reports ensuring that financial reports correspond to the narrative reports and reconcile with funding data
- Reviews and verifies reconciliation of Restricted contract balances and ensures that issues arising as a result are addressed and dealt in a timely manner
- Reviews and verifies Restricted income debtor balances, and works proactively with the funding team to clear income debtor’s balances when due
B. Risk Management & Compliance
- Proactively monitors and assesses the quality of existing financial controls across the Country Program and introduced new controls / measures, as appropriate, to minimize the risk of fraud and theft
- Monitors the implementation and application of the financial controls and compliance with all legal and statutory reporting requirements in Philippines, identifies solutions to problems and ensures that they are implemented in a timely, effective and efficient manner
- Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Philippines
- Ensures adherence to donor financial requirements and procedures
- Works with the outsourced company to ensure the annual tax return filing as per the Government of Philippines policy
- Plans and prepares for statutory audits
- Supports the execution of external / project audits
- Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective and efficient manner, and reports progress on implementation of the recommendations periodically
- Ensures that the Country Program’s bank mandates and list of account signatories are up-to-date
C. Policies & Procedures
- Reviews and develops finance guidelines and procedures to maintain a well-controlled environment. Ensures documentation of procedures
- Works closely with and supports staff to ensure that Oxfam’s accounting and financial policies, procedures and standards are understood; ensures effective and efficient implementation of the finance policies and procedures
D. Partnership Management
- Ensures that the financial aspects of partnership agreements are accurate and in accordance with the implementing guidelines of donors and Oxfam
- Ensures provision of technical finance support / training to partner organizations in the implementation of joint projects
- Ensures that partner organizations are aware of and adhere to Oxfam’s accepted financial management standards and practices. Ensures that donor regulations and requirements are fully understood and implemented by partner organizations
- Leads on the assessment of Finance function at partner organizations as part of the partner selection and due diligence process
- Ensures periodic partner financial monitoring visits
SKILLS AND COMPETENCIES:
Essential
- Recognized professional qualification in accounting and finance
- Comprehensive knowledge and a minimum of 5-7 years of proven senior management experience in financial management activities, such as: budgeting, forecasting, and reporting as well as evidence of effective decision making skills and a critical focus on the delivery of agreed results within time and budget constraints and to expected standards
- Strong knowledge of accounting standards, GAAP, and statutory requirements
- Sound knowledge and experience of Restricted funds management and ability to work with/manage finances of multi-donor grants
- Strong numeracy skills and attention to details
- Strong computer literacy, and proven experience of computerized accounting packages, preferably PeopleSoft. Strong proven experience in using Excel spreadsheets. Experience in using Internet-based programs and e-mail systems
- Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements; able to understand complex issues and translate them into simple workable actions and plans
- A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and in an innovative manner, adjusting to constantly changing situations while maintaining focus on delivery and follow-through
- Excellent activity planning, prioritization and implementation skills and commitment to deliver against agreed deadlines
- Excellent leadership and people management abilities, with motivational, talent development and change management skills. Able to manage and develop other people’s performance and professional standards and potential
- Ability to work in demanding situations under pressure in a team or independently with minimum supervision and delver against team objectives
- Experience and capability in working with other civil society organizations (partners) and provide effective financial monitoring and capacity building of finance staff in partner organizations
- Commitment to the aims, objectives and organizational culture of Oxfam
Desirable
- Experience of procurement, logistics and administration of complex projects
- Financial monitoring experience
- Experience of dealing with Frauds and investigations
- Experience of working in highly complex political environments
- Experience of working in insecure environments and of implementing security policies
USEFUL INFORMATION:
Contract Length:** Two years; Manila, Philippines
How to apply:
APPLY NOW!
Please submit your application online here OR visit our website https://www.oxfam.org.uk/what-we-do/about-us/working-at-oxfam-gb?cid=rdt_jobs using the job reference number INT4904. Only shortlisted candidates will be contacted. In your application please ensure that you address your suitability towards the outlined selection criteria, in order to be shortlisted.
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.