Background and Context:
RELON-Kenya is a national network of Refugee-Led Organizations Network of Kenya, established in 2019 and officially registered with the Registrar of Societies. It serves as a unifying platform for RLOs across Kenya, aiming to connect them with various opportunities, resources, and funding. The network facilitates networking among RLOs themselves and with potential partners and stakeholders at national, regional, and global levels. The idea to establish such a network arose from the recognition of the exclusion of refugees from policy dialogues. RELON-Kenya operates as a membership organization, welcoming members from both urban and camp-based RLOs, advocating for their engagement with governmental bodies and international non-governmental organizations (INGOs). Founded on principles of participation and inclusion, RELON-Kenya aims to empower refugees to participate in decision-making processes concerning their daily lives. By bringing together RLOs and individual refugees across Kenya, the network aims to create a unified and influential voice advocating for refugee rights and interests. The strategic focus for 2021-2023 revolves around advocating for refugee inclusion in policymaking processes and enhancing RLOs' self-representation.
Objectives:
The main objective of the assignment is to develop a comprehensive strategic plan that aligns with the organization's mission and long-term goals. It will further involve identifying strategic priorities and action plans to guide the organization's growth and development over the next 3-5 years.
We are recruiting an individual consultant or firm, for the following scope of work:
Conduct a thorough review of existing organizational documents, including previous strategic plans, reports, and stakeholder feedback.
Facilitate stakeholder consultations and workshops to gather input and insights on the organization's strategic direction.
Analyse internal and external factors impacting the organization, including political, social, economic, and environmental dynamics.
Develop a strategic framework that includes clear goals, objectives, strategies, and performance indicators.
Assess the governance structure, institutional policy frameworks, partnerships, gender mainstreaming, and funding levels
Draft a detailed implementation plan with timelines, responsibilities, and resource requirements for each strategic objective.
Methodology:
Utilize a participatory approach to engage key stakeholders in the strategic planning process, ensuring their buy-in and ownership.
Employ a combination of desk research, interviews, focus group discussions, and surveys to gather data and insights.
Apply strategic planning tools and frameworks, such as SWOT analysis, PESTLE analysis, and Theory of Change, to inform decision-making.
Facilitate workshops and brainstorming sessions to foster creativity, collaboration, and consensus-building among stakeholders.
Deliverables:
The consultant(s) will be responsible for delivering the following outputs:
Inception Report: Provide an overview of the proposed methodology, work plan, and timeline for the strategic planning process.
Draft Strategic Plan: Develop a comprehensive document outlining the organization's vision, mission, values, goals, objectives, and strategies.
Implementation Plan: Present a detailed roadmap for executing the strategic plan, including resource allocation, timelines, and monitoring mechanisms.
Final Report: Consolidate all findings, recommendations, and outputs into a final report for submission to the organization's leadership.
Timeline:
The assignment is expected to be completed within 6 weeks. The consultant(s) will work closely with the RELON Kenya and Oxfam and provide regular progress updates throughout the process.
Application Requirements:
Interested candidates in the position are expected to provide the following documentation:
A technical proposal with detailed response to the TOR, with specific focus on addressing the scope of work and methodology to be used.
Sample of evidence of previous strategy development work or related work, etc.
Initial work plan based on methodology outlined, and indication of availability.
A detailed budget proposal inclusive withholding tax to be paid to Kenyan authorities outlining the costs associated with the assignment.
Company/organizational profile or CV including a minimum of 3 traceable, recent, and relevant references.
The consultant should be based in Kenya.
Qualifications and Expertise:
The consultancy team should have proven experience in strategic planning, organizational development, and refugee advocacy.
Demonstrated expertise in facilitating participatory processes, conducting stakeholder consultations, and drafting strategic documents.
Familiarity with the refugee context and experience working with refugee-led organizations or marginalized communities is highly desirable.
Refugee individual consultants are highly recommended to apply.
How to apply
Your proposal should be sent by email to ssc.consultancy@oxfam.org under the subject line ‘Developing a Strategic Plan for RELON Kenya’ no later than 3rd March 2024.
Note: The terms of reference are subject to revision based on the specific needs and preferences of the refugee-led organization network of Kenya.