Senior HR and Admin Officer (National Recruitment)

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

• Grade | - Grade 5B
• Contract type | - Fixed Term
• Reporting to | - NAF People and Culture Manager / - Matrix Manager: Country Representative -Humanitarian Programme Manager
• Staff reporting directly to this post | - HR & Admin Assistant in Tindouf
• Key relationships/interactions | - Oxfam staff in Tindouf and Algiers Offices/ Oxfam North Africa Staff/ Oxfam Belgium HRBP/ Local authorities/ External Stakeholders.
• Location | Oxfam Office in Rabouni – Tindouf

Shaping a stronger Oxfam for people living in poverty.

Oxfam in Algeria – Sahrawi Refugee Camps

Oxfam in Algeria has been active in the Saharawi refugee camps in Tindouf since 1975. Oxfam’s programme in the camps involves a combination of humanitarian (focusing on WASH and Food Security) and resilience interventions with policy and influencing work locally and globally.

Oxfam has recently developed a series of new projects with complex operations involving diversified and largescale procurement including water storage and supply equipment, agricultural products and technology, food supplies and procurement of sophisticated consultancy services. Additionally, it recently expanded its presence in the camps and established 5 sub-offices to support the projects.

Job Purpose

To support and implement the full range of Human Resource operational support for effective people management. To lead and execute efficiently and effectively all administrative function for the Country Office.

HR & Admin Team

The Country HR Senior Officer provides direct line management to HR & Admin Assistants in Tindouf & Algiers Offices ensuring the implementation of approved policies and procedures, compliance of HR and Administration minimum standards and delivery of agreed Key Performance Indicators.

Job Responsibilities

Recruitment, Induction, and HR Strategy

• Coordinate and facilitate delivery of timely recruitment and selection processes.
• Coordinate and facilitate all onboarding processes, ensuring new staff undertake all mandatory courses and inductions; maintain staff onboarding files for reference.
• Development and implementation of HR strategy within the programme with consultation with relevant stakeholders, with advice and support from the Country Management, Oxfam North Africa People & Culture Manager and the Executing Affiliate.
• To provide technical guidance and support to Field HR Assistant in Tindouf when requested by NAF PCM or Algeria CR or their designees
• Provide Health and Safety advice and proactively carry out risk assessments, including issues around staff health and wellbeing.
• Participate continuously in reviewing and making recommendations for improving the HR function and systems that support the Programme.
• Advise Country Management Team and HR team on HR business processes
• Ensures well-balanced gender equity and equality within the area of work, particularly in recruitment/selection and challenge any non-compliance to Oxfam’s strategies and norms.

Management of Benefits and Compensation

• Ensure applicable reward policies (R&R, TOIL etc) are communicated to all staff and properly adhered to.
• Advise and participate in benchmarking processes with purpose of maintaining adequate, affordable and attractive reward package.
• Ensure that all employment contract conditions are updated, in line with the local labour law and Oxfam’s policy.
• Coordinate the follow-up on the medical insurance contract and ensure all staff are subscribed.

HR Data Management and Reports

• Coordinate the updating of the program’s organogram.
• Lead and coordinate monthly reflection on Payroll.
• Maintain a file containing job descriptions, staff employment contracts and other relevant documents, as required by local Law.
• Responsible for the daily administration of staff and Monitoring HR policies/procedures that include holidays, sickness absence, R&R plus any other requests as they arise.
• Provide HR Management Information reports as required.
• Ensure all personnel files are up to date and properly filled as per Oxfam standards.

Policies Implementation and Compliance

• Communicate the need for change to any locally developed policy to the Country Management Awareness creation for Code of Conduct and all policies attached to it and conduct periodic refresher.
• Ensure application of staff handbook in decision making to enable consistency, fairness, equality and openness.
• Provide guidance on HR policies, supervise their implementation and coordinate their periodic reviews.
• Report any misconduct as per HR procedures.

Employee Relations Matters

• In Coordination with the Country and NAF Management, manage employee relations, disputes, complaints and conflicts in a professional manner with the aim of empowering employees and team leaders to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner.
• Report all Employee Relations Matters as per HR procedures
• Support with employee relations’ cases including grievances, disciplinary procedures, performance issues, redundancies, dismissals.

Staff Development, Succession Plans, and Exit Management

• Coordinate all training and development needs, succession planning and talent management, morale and motivation building and professional development.
• Lead exit management process to ensure smooth transitions for departing employees.
• Conduct exit interviews with exiting staff, generate exit reports, analyse the gaps and share outputs with stakeholders and suggest improvement plans.
• Management of organizational culture as per the Oxfam Values, report any matter contravene with Oxfam values and Policies.
• Provide information on L&D opportunities, including courses available on-line (E-learning) and information on managing people in Oxfam

General departmental Administration

• To attend staff meeting, CMT meeting and other related meeting where inputs are necessary.
• Recommend changes to the organizational structure as required
• Supervise the HR & Admin team
• Adhere to all applicable rules and regulations and report any non-compliances when observed.
• Support the Programme Manager in analytical reports on the activities and recommend actions/solutions for more efficiency and better management and compliance.
• In coordination with the Logistics Department, oversee all Oxfam premises (Offices & guesthouses) are well equipped and regular maintenance is carried out.

Job Requirements:

• Minimum five years of experience in: HR, administration or office management.
• Experience in leading HR departments and/or participating in country management is a must.
• University Degree in HR, management, business administration, social sciences or related fields.
• Excellent communication skills in written and oral English, Arabic, and French, with Spanish an asset.
• Good understanding of core HR/Admin functions
• Ability to initiate, plan, prioritise and organise work.
• Actively promotes high standards and continuous improvement
• Continually seeks out most efficient use of resources
• Able to advise and train on specialist skills to other departments / teams
• Familiarity with donor rules and guidelines.
• Attention to detail, highly numerate and computer literate, including word processing, databases/
  spreadsheet use.
• Solid understanding and convictions of a rights-based approach and gender.
• Experience in international NGOs highly desired.
• High analytical/negotiating/communication/inter-personal skills
• Ability to make effective, timely decisions and take prudent risks
• Ability to work within a multicultural, multilingual, and multidisciplinary environment and to work
  effectively with staff in a team across institutional boundaries and business units.

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
• Good facilitation skills and able to accommodate different views, understanding and experience of participants.

Organisational Values:

• Accountability– Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment– Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness– We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Key Behavioral Competencies

(based on Oxfam’s Leadership Model)

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.

Listening

We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting

We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self-Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.

How to apply

If you believe your qualifications meet the requirements, please send a CV and a covering letter explaining your suitability against the essential criteria in the job profile to Algeria.jobs@oxfam.org by Wednesday, September 13th 2023.

The Selection process will be conducted on a rolling basis and the position may be filled before the application deadline. Therefore, we highly encourage you to submit your application prior to the deadline.

Due to the volume of applications we receive, regrettably, only shortlisted candidates will be contacted.