OXFAM KEDV in Turkiye
Contract type: National 6 months contract with possibility of extension (for Turkish nationality or those who have work permit in Turkiye)
Staff reporting to this post: Reporting to Response Lead (for security) and Logistics Coordinator on fleet management
Locations: Based in Gaziantep with frequent travel to Hatay and Kahramanmaras
*This is a Rapid Recruitment - we would undertake shortlisting and interviews as applications come in and may appoint before a closing date.
Shaping a stronger Oxfam KEDV for people living in poverty.
Oxfam KEDV Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To support the response team to have safe access to affected communities as well as keep the teams updated on the operational environment we are working in.
Job Purpose
To support the Oxfam KEDV response team in Gaziantep, Hatya and Kahramanmaras with safety and security support for safe access to affected communities in the three Governorates.
Dimensions
- Have an in-depth knowledge of OXFAM KEDV operational area and be ready to travel frequently.
- Tasks are routine with well-defined targets and/or minimum standards but requires flexibility and common sense in making necessary adjustments to suit individual circumstances.
- Problems may vary but solutions can usually be defined from previous experience with judgement based contextual knowledge.
- Role is independent and variable, combining standard activities with well-defined targets and/or minimum standards, but also requiring effective management of non-routine tasks.
- Collect, analyse and provide information to other staff.
- Impact is across programme
Key Responsibilities
Liaison and coordination
- Identify key contacts in support of staff safety and security such as police and Gendarmes.
- Assess medical facilities in operational areas that are able to support staff in case of emergencies.
- Responsible for accurate and timely reporting of any accidents (minor and major) to the Logistics Coordinator, and Global Fleet Manager as per Oxfam policies and procedures.
- Maintain close contacts with all relevant stakeholders to develop a network and build relationships with key actors to ensure gathering of reliable information.
Safety and Security management
- Regular reviewing and updating of the Risk Assessment and recommend adjustments in the security plan with support from the regional and global security team.
- Report incidents using the global incident reporting system OSIRIS.
- Ensure that all staff and visitors receive appropriate briefings.
- Provide safety alerts and advisories to staff members as necessary.
- Maintain ongoing analysis of the context and developments in relation to staff and programmes.
- Take the lead in liaison with authorities and other relevant organisations when we have emergencies linked to staff safety and security.
Core Related Responsibilities
- Lead on the development of safety awareness and practice in the region programme ensuring implementation and compliance.
- Ensure we have strong travel management within the operational areas ensuring implementation and compliance.
Fleet Management
- Work and report to the Logistics Coordinator to ensure that all vehicles used for the transport of staff for the earthquake humanitarian response are used in the most cost effective and efficient way and the utilization complies with Oxfam KEDV standards.
- In co-operation with area managers, Logistics and programme staff, plan for the transportation needs in in all area of work.
- Maintain an online transport request system for all staff travel requirement (currently Excel on Box), allocate vehicles to program teams and instruct drivers on tasking.
- Maintain a staff movement monitoring system for all city and vehicle field trips (currently using WhatsApp group)
- Manage car rental contracts: supplier identification, negotiate and manage contract and maintain relation with supplier.
- Arrange for inspection of potential vehicle for hire to check compliance with Oxfam KEDV rules and safety standard.
- Implement established systems (including. Tracpoint) to regulate the use of vehicles. This also applies to hired vehicles and report on any irregularities on the use of vehicle.
- Effectively manage and supervise drivers.
- Ensure that all drivers adhered to Oxfam code of conduct and implement/maintain adequate security procedures covering the vehicle and movement to the field.
- Ensure that all staff are aware of Oxfam KEDV’s rules and regulations for vehicle usage and that all drivers (Oxfam or contracted) are competent and conversant with Oxfam’s security guidelines.
- Monitor fleets’ performance, cost, efficiency, status, prepare input for Key Performance Indicators and report according to logistic Coordinator.
- Perform any other duties as requested by the Logistics Coordinator.
Reporting
- Produce data on organisational carbon and other emissions and report fleet running costs using Oxfam KEDV standard tools to the Logistics coordinator
- Provision of regular reports, advisories and situational analysis to Deputy Director Ops and Response lead.
Skills and Competence:
- Good personal communication skills, in written and especially verbal in Turkish and English.
- Strong numeracy skills and good computer skills (Word, Excel etc.)
- A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative.
- Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work.
- Willingness to learn new skill sets.
How to apply
Please send your CV and a cover letter to ik@kedv.org.tr and indicate the name of the position in the subject line.